This is another reminder of the upcoming FY2024 E-Rate filing dates/deadlines:
March 27th – FY2024 Form 471 Application deadline. The window closes at 11:59 p.m. ET.
Here are a few tips that may help with the filing process:
If you filed a new FY2024 Form 470 and have waited the minimum 28-day waiting period, create a bid matrix to evaluate bids received before awarding a contract and filing the Form 471. If needed, I’ve uploaded a sample bid matrix for both Category 1 and Category 2 requests on my “Resources Library” page at https://www.ohio-k12.help/erate/e-rate-resources/. If only one bid was received, but you feel it meets your needs and is cost-effective, you don’t need to construct a bid matrix; however, USAC recommends documenting the decision. This could be something written on dated letterhead or by sending yourself an email that will show a date stamp.
Because schools/districts must update the enrollment and NLSP counts, if you were unable to do that in the portal before the close of the “Admin” window, provide the information in the narrative of each funding request on your Form 471/s. I have provided the “October 2023 MR-81” report from ODE, if you choose to use those counts. It can be found under the “Resources Library” link listed above. After you submit your Form 471, follow up with a RAL correction in EPC to make the necessary corrections on your form. For step-by-step instructions on submitting corrections, I’ve provided a guide called “FCC Form 471 RAL Corrections” to explain the process. This is also located under the “Resources Library” link listed above.
As in previous years, it’s typical for Form 471 reviewers to ask for verification of enrollment and NLSP counts, especially if the counts you used will increase your discount rate. One of the options often mentioned in the inquiry is a letter from the state. If you receive this type inquiry, please let me know and I can write the validation letter for you.
Lastly, if you have chosen a service provider that may have applied for but not yet received a Service Provider Identification Number (SPIN), USAC provides an “Interim SPIN” (143666666) you may use as a placeholder in order to timely file your 471 application. You can then update the SPIN through the Receipt Acknowledgment Letter (RAL) modification process mentioned above or during PIA review. While using the interim SPIN, you’ll reference your chosen quote or contract’s product/service details and costs.
If you have questions, or need additional information, please do not hesitate to contact me.
Sincerely,
Lorrie
Lorrie Germann
State E-Rate Coordinator
On behalf of the Ohio Department of Education
lorrie.germann@education.ohio.gov
www.ohio-k12.help/erate
Office: 740-223-2420
Cell: 740-253-1153