Ohio K12 Network Subsidy Program
The network subsidy opportunity is available for public districts, JVSDs, ESCs, community schools, nonpublic schools, and Ohio Schools for the Blind and the Deaf.
A district or school must have filed E-Rate in February thru March with an ITC listed as your primary Internet Service Provider (ISP) to be eligible for buildings subsidies. Subsidy applicants are also required to complete the Building Technology Data Collection in September.
Each building submitted must be instructing kindergarten through grade 12 students; reported ADM to the department in prior school year; and have a building connection to the Internet that meets a minimum bandwidth. Eligible buildings received $1,800 subsidy in two payments (one in the fall and the other in the spring).
Questions & Answers
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- Invitations are sent to the technology coordinator, superintendent and treasure at the start of the subsidy application window in October each year. It is emailed from firstname.lastname@example.org.
- The invitation includes a secure link that must be used to access your online subsidy application.
- If there have been changes to these key contacts at your district or school, you must provide the updates in September before the start of the subsidy application window.
- All award notifications are made during the month of October each year. The window for applying is typically the month of October each year.
- Subsidies are paid in two parts: first half in October or November ($900/building) and second half in March or April ($900/building). You can lookup your payments using Ohio Department of Education payment lookup.
- Funds are received electronically from data in the OAKS system (the State of Ohio accounting system); alternatives to ACH payments must be setup with OAKS.
- Districts and schools should account for this state funding using USAS Fund 451, Receipt Code 3210 with a unique Special Cost Center.
Q: Where can I find the allowable expenditures for this subsidy?
A: The allowable expenditures are explained at http://education.ohio.gov/Topics/Finance-and-Funding/Programs/Educational-Technology/Ohio-K-12-Network/Spending-Guidelines.
Q: It says, "Please account for this funding using It USAS Fund 451, Receipt Code 3210 with a unique Special Cost Center. When is this due?"
A: Funds received for the Ohio K12 Network Subsidy must be encumbered on or before June 30. All funds must be spent on or before September 30.
Minimum Connectivity: The minimum connection speed is 1.56mbs.
Cable and DSL connections are not eligible for subsidy.
The minimum connection speed requirement is determined by the Ohio Department of Education in collaboration with the Ohio K12 Network Advisory Committee.
Building refers to an ODE-issued IRN which might include more than one physical building on the same campus.
A building is eligible must:
- have an ODE-issued IRN
- be Open for school (OEDS status) in the current year
- instruct K through 12 students; preK-only IRNs are not eligible
- have reported ADM/headcount in the prior school year
Closed Building: The building IRN must be “Open” in OEDS (see: http://webapp2.ode.state.oh.us/oeds-r/query/default.asp). OEDS data is reconciled with building status in Cherwell on a regular basis. Even if the "Closed" building is connected to your network, it is not eligible for subsidy.
Grade Span: A building IRN must be instructing students in the K through 12 grade span. Preschool-only building IRNs and adult education buildings are not eligible.
Student Headcount: Your district must have reported ADM or headcount for the building IRN in the previous school year. Headcount data is received from the Ohio Department of Education and imported on a periodic basis.
Districts and schools are required to file an on-time Erate 471 application for Internet Access (IA) with a qualified Ohio K12 Network ISP. The ISP is typically one of the ITCs of the Ohio Education Computer Network (OECN).
Erate applications are filed in the spring before the fall subsidy application period.
If you are a new district or school, you will not be eligible in your first year because it is not likely you filed for Erate. There is no waiver for this requirement.
An Erate 471 may be missing because it was filed by an entity other than the school, such as a consortia.
Erate 471 data is imported into the subsidy system from USAC during the summer and is matched by their Billing Entity Number (BEN). If your school was included in a Erate consortia filing, you will need to provide the BEN for the consortia and the 471 application number that included your school.
Q: If a non-public school uses auxiliary funding to pay for their internet service, how does this subsidy apply?
A: If the school has filed for E-Rate for Internet Access with an ITC as their provider and has students who are within the Kindergarten through grade 12, they are eligible to apply for the subsidy.
All changes to building data (status, address, headcount, etc.) are made by the Ohio K12 Help Team. District technology coordinators are not permitted to make changes.
If you have a building update, email email@example.com and provide the name, IRN and changes.
All changes to district contact name and email (technology coordinator, superintendent (or head of school), treasurer, test coordinator, et. al.) are made by the Ohio K12 Help Team. District technology coordinators are not permitted to make these updates.
If you have a change to the superintendent, treasurer or district coordinator, please email the names, email address and role to firstname.lastname@example.org.