Kindergarten Readiness Assessment Update 6-4-18

KINDERGARTEN READINESS ASSESSMENT (KRA)

Assessment Data Manager Role
Each participating school or district must assign an Assessment Data Manager-Preschool and Kindergarten in OEDS by June 15, 2018. To learn how to assign roles in OEDS, please see this Assigning Roles guidance document found on the OEDS webpage.

KRA Training for Kindergarten Teachers
Kindergarten teachers who have never been trained on the KRA must successfully complete the state-required training. Kindergarten teachers who have successfully completed the KRA training in 2014-2015, 2015-2016, 2016-2017 or 2017-2018 are not required to take any additional training to administer the KRA during the 2018-2019 school year. They may however opt to attend a one-day refresher training.

Not previously trained-One of the following is required to administer the KRA in fall 2018:

  • Option 1: Kindergarten Readiness Assessment Two-Day Training. This required training consists of two days of in-person training for NEW kindergarten teachers who have never been trained on the KRA.
  • Option 2: Kindergarten Readiness Assessment Hybrid Training. This required training consists of a one day, in-person training followed by approximately 10 hours of online work on your own and is for NEW kindergarten teachers who have never been trained on the KRA.

Previously trained-This option is not required of any teacher, but available:

  • Kindergarten Readiness Assessment Refresher. This optional training consists of one day, in-person training and is intended for teachers who already have completed KRA training in a previous year.

Trainings will be added throughout the summer to prepare teachers for the 2018 KRA administration. Teachers will need to register in STARS to secure a spot for training. They will find the trainings in STARS using the keyword KRA training.

KRA Administration Materials
You can destroy the 2014-2015 KRA administration materials because they are no longer in use. Please ensure your current 2015-2016, 2016-2017 and/or 2017-2018 KRA administration materials are securely stored as they will be used again for the fall 2018 administration. Some schools and districts might need additional or new administration materials for next school year.

Please fill out this 2018 Kindergarten Readiness Assessment Order Form to order replacement Kindergarten Readiness Assessment Kits for trained teachers.

Children who are blind or visually impaired represent a wide range of sightedness. As a result, the Department created the Alternative Text Teacher Administration Manual, Tactile Graphics Assessment manual, and concrete manipulatives to ensure accessibility for all children who are blind or visually impaired. You should follow the child’s instructional team recommendations for any or all supports on a child-by-child basis. You also should check the individualized education program (IEP) for any accommodations and/or modifications. Please fill out this 2018 Kindergarten Readiness Assessment Alternative Text Test Order Form to order the Alternative Text Test Administration Manual and materials.

Kindergarten Readiness Assessment Kits include the following:
Kindergarten Readiness Assessment Teacher Administration Manual
This manual contains

  • Mathematics and Language and Literacy selected response and performance task items;
  • Scripted directions to help ensure proper assessment procedures;
  • Scoring Information.

Kindergarten Readiness Assessment Observational Teacher Administration Manual
This manual contains

  • Language and Literacy, Social Foundations, and Physical Development & Well-Being observational rubric items.

Kindergarten Readiness Assessment Manipulatives
This booklet contains

  • Mathematics and Language and Literacy Test Item Images;
  • Mathematics and Language and Literacy card-stock manipulatives.

Not included in the kit:

  • A pencil and a blank sheet of paper (8.5” x 11”), one per child, for Items 28 and 29;
  • Item score sheets (also available to teachers in KReady online system);
  • Guidelines on Allowable Supports for Administration of the Kindergarten Readiness Assessment (also available to teachers in KReady online system).

KRA Administration
Schools and districts can begin KRA administration starting the first day of school, or the first day that schools and districts take attendance for students who are enrolled in kindergarten. Additionally, schools have the option to begin the administration of KRA selected response and performance task items up to two weeks prior to the first day of kindergarten. For teachers to administer KRA items via the app, or to enter data in KReady, the Data Manager first must load students, teachers and enrollment data in KReady. The administration window closes on Nov. 1.

Previous Year KRA Data
School districts can find KRA data for 2014 in the superintendent’s SAFE account in the Collaboration Center. We have provided Directions for Finding KRA Data on SAFE. Public access to KRA data is available in the Download Data tab on the Ohio School Reports Cards page. We also have provided Directions for Finding Released Ohio KRA Data.

KRA Annual Reports
KRA Annual Report 2014-2015 – This report includes results from the FY15 administration of the Kindergarten Readiness Assessment in Ohio.
KRA Annual Report 2015-2016 – This report includes results from the FY16 administration of the Kindergarten Readiness Assessment in Ohio.
KRA Annual Report 2016-2017 – This report includes results from the FY17 administration of the Kindergarten Readiness Assessment in Ohio.

For more information
Kindergarten Readiness Assessment website
KRAHelp@education.ohio.gov

KRA Help Desk:
http://www.ohio-k12.help/

Early Learning Assessment Deadline – May 2018

Please do not reply to this email.  Please send questions to ELAHelp@education.ohio.gov

Early Learning Assessment Deadline Today– May 14

Thank you for your continued efforts to support the early care and education of Ohio’s youngest learners. Today, May 14, is the deadline to have spring ELA observations and evidence of student’s skills, knowledge and behaviors collected. We want to provide you with some considerations for closing the Early Learning Assessment (ELA) spring assessment window.

The purpose of the ELA is to determine the current developmental level of children. As such, results are required to be reported at a minimum of twice per year for ECE and PSE funded children. The following table outlines the required assessment and reporting windows.

Who What Assessment Window* Reporting Window*
ECE and PSE Funded Children Assess 10 Learning Progressions twice per year minimum Fall:

August 15 – November 14

PSE & ECE Fall scores due in EMIS by December 31

 

ECE Fall scores due in EAS by Dec. 31

ECE and PSE Funded Children Assess 10 Learning Progressions twice per year minimum Spring:

February 15 – May 14

PSE & ECE Spring scores due in EMIS by June 29, 2018

 

ECE Spring scores due in EAS by June 30, 2018

 

The assessment window is the period when teachers collect data. The reporting window is the period when programs enter the data into the EMIS or EAS reporting system.

  • Please confirm that all data has been entered in the KReady system or Bridge form for each student. The most reliable way to verify that all students have complete scores is to look at the SKB Report. Data managers and administrators can run these reports and identify whether all students have scores entered for all SKBs. As a reminder, each PSE and ECE funded child must have a rating for 24 SKBs to receive an overall score for the 10 required Learning Progressions.
  • Follow these step-by-step directions to create the SKB or Learning Progression reports if your teachers are using the KReady online system.
  • Follow these directions if your teachers are using the Excel Bridge Form.
  • If any scores are missing, we encourage data managers to communicate with the teacher associated with the specific student to provide any necessary support to ensure all data is entered in the system or bridge form prior to reporting your local data to EMIS or EAS.
  • If teachers need more time to enter ratings based on evidence of student growth and development from the spring administration window, please determine your timelines locally.Data is due in EMIS by June 29, 2018 and/or EAS by June 30, 2018.
  • This Learning Progression Score Report Definition of Fields outlines the fields necessary to report in EMIS. Note: whether you are reporting scores to EMIS or EAS, you must enter the assessment date (Year/Month).  Learn more about the required data elements for EMIS here and how to enter ELA scores in EAS here.
  • The last SKB rating entered in KReady or Bridge form is the final rating. Teachers using the KReady system can enter as much data for each SKB as necessary to have longitudinal and trend data for monitoring growth and development. The last rating entered for an SKB is what is taken as the score for each SKB within a learning progression to get the overall LP score.
  • When a teacher is unable to determine a score for an SKB the teacher will enter an “N” score in the Bridge form or KReady system. A score of “N” will then be calculated at the Learning Progression level within the KReady system Learning Progression score report or Bridge form.

·       When submitting assessment data to EMIS or EAS, programs are required to enter a reason code anytime a Learning Progression score of “N” is reported. A list of the allowable reason codes, and an explanation of what they mean, can be found in the EMIS manual for assessments here. The reason codes are closer to the end of the manual under the Score Not Reported

·       Currently, there is no column on the Bridge Document that is available to record reason codes and we ask you not to alter the document to include these reason codes. Changes to the Bridge Document will inaccurately report data. As a result, programs must develop an internal communication process to assure that teachers are accurately reporting reason codes for “N’ score items to their EMIS coordinator or the individual responsible for uploading student data in EAS.

·       Only one reason code can be reported for each Learning Progression and score of “N”. If multiple Learning Progressions are scored as an “N”, a different reason code can be selected for each “N” score.

Considerations for Data Managers:

The Data Manager Guide is for those designated as a site Data Manager and responsible for reporting data specific to the Early Learning Assessment. The Data Manager Guide provides overview information and how-to steps for the use of the KReady System for collecting and reporting student assessment data.

Initiate and approve Transfer requests as needed in KReady

If your program is using the KReady system for the fall administration and reporting window, it is recommended that data managers load the student file using the Bulk Loader one more time between now and the end of the administration window. The enrollments file need to be loaded if new students have been added to a program and the program t needs to assign the students to the new teachers. The templates for adding students and the enrollment file can be found here. Directions for uploading the student data file can be found in the ELA Data Manager Guide.

Data Managers pulling the Learning Progression score report from the KReady system will select an End Date in the parameters for generating the SKB or LP reports. Therefore, although the administration window ends on May 14, teachers can still enter data after that date to include evidence and ratings that were determined during the administration window. Programs need to locally determine their timeline for entering relevant data thus ensuring that the last data point entered for each SKB is an accurate reflection of the child’s growth and development prior to running the final report that will be sent to EMIS or EAS.

For programs using the Bridge form, we encourage you to use local communication methods for ensuring that the data on your Bridge forms is accurate prior to reporting student data in EMIS or EAS.

For more information 

First, check out the department’s Early Learning Assessment Website

Questions about the Early Learning Assessment: ELAHelp@education.ohio.gov.

Contact Information: Elizabeth.Sailer@education.ohio.gov or  Kimberly.Davis@education.ohio.gov

Help Desk:  www.ohio-k12.help or  844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance.

UPDATE: AIR and TIDE Services Up On April 19

AIR notified and assured the Ohio Department of Education that it resolved the login system issue and tested it to confirm the fix. Schools should plan to resume testing Thursday. To the extent possible, we’re encouraging schools to complete their English language arts testing within the original window. However, for those schools that are unable to do so, we’re extending the English language arts testing window statewide by two days, through May 1.

Those schools that wish to test during the additional two days should notify the Department by Wednesday, April 25. You may contact either Scott Bryant at (614) 728-7121 or Scott.Bryant@education.ohio.gov or Donna Williams at (614) 728-6942 or Donna.Williams@education.ohio.gov. You also may call the Office of Curriculum and Assessment at (614) 466-1317.

Again, we sincerely apologize for the inconvenience this has caused staff and students.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

UPDATE: AIR Service Outage

Dear District Testing & District Technology Coordinators:

I apologize in advance if you have received the following message via another communication pathway, but I wanted to make sure everyone received it.

As you already know, AIR currently is experiencing a problem with the login system for accessing Ohio’s State Tests. AIR is actively working to resolve this issue.

If you have students who are in the testing system and actively testing, please have those students complete that test. Any student who is not already logged in and testing should not test today.

Further information regarding any extension of the state testing windows will be forthcoming once this issue is resolved.

We sincerely apologize for the inconvenience this has caused to staff and students.

When the issue has been resolved, we will post an update in Ohio’s State Tests Portal and follow up via e-mail.

If you have TIDE or TDS questions, please contact the Ohio Help Desk (877-231-7809, OHHeklpdesk@air.org). If you have test administration questions, you can contact Scott Bryant (Grades 3-8 Operations, scott.bryant@education.ohio.gov) or Donna Williams (High School Operations, donna.williams@education.ohio.gov).

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

IMPORTANT: AIR Service Outage

Dear District Testing & Technology Coordinators:

AIR is currently experiencing a problem with the login system for the accessing the assessments. We are actively working to resolve this issue. Another email notification will be sent out once this has been fixed and the assessments are available. Students actively testing are not impacted by this issue.

A notice advising of the issue and, subsequently, its resolution will be posted on the portal.

We apologize for the inconvenience this has caused.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Follow Up on Chromebook Secure Browser App (3.1) Rollout

Dear District Testing & Technology Coordinators:

As promised, this is a follow up to the March 1st message regarding the potential rollout of a new Chromebook Secure Browser App (3.1).  After further consideration, AIR & ODE have decided to rollout the new SB App this summer.  If you have any questions, please let me know.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Chromebook Secure Browser App Update On Hold

Dear District Testing Coordinators & District Technology Coordinators:

The ChromeOS Secure Browser App update (v3.1) is on hold.  We will update districts the week of March 12th on the status of the new app version.  If it is not ready, we will postpone the update until after spring testing is completed.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

New Chrome OS Secure Browser App

Dear District Testing & Technology Coordinators:

AIR will release a new version of the ChromeOS Secure Browser App(v3.1) the week of February 18. The new version will automatically download and install the next time the app is opened after the new version is available. If your Chromebooks are managed, you can control the app version update using the management console.

The v3.1 release is designed to prevent a student’s Chromebook from going to sleep during testing. This improvement will help those students working on draft paper or reading a passage to avoid Chromebook’s default inactivity timeout. The updated Secure Browser App will manage the power state on a student’s Chromebook only while a student is inside a test and not, for example, when the student is logging in to the test or while the test is paused.

Districts should also watch for communication the week of February 18 concerning support for macOS 10.13.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Early Learning Assessment Updates – Feb 14, 2018

Early Learning Assessment

Please do not reply to this email.  Please send inquiries to ELAHelp@education.ohio.gov

Dear Early Learning Assessment Data Managers,

This message contains updates from the Office of Early Learning & School Readiness Curriculum & Assessment Team about the Early Learning Assessment (ELA).

If you have any questions or concerns, please feel free to contact us. Thank you!

Office of Early Learning & School Readiness Curriculum & Assessment Team

ELA administration and reporting reminders

  • The ELA Spring administration window begins Feb. 15 and ends May 14; these scores must be reported for PSE and ECE children and are due in EMIS or EAS by June 30th.
  • Programs that receive Preschool Special Education (PSE) and/or Early Childhood Education (ECE) programs funds are encouraged to submit their fall scores in EMIS or EAS now if they haven’t already.
  • This ELA Reporting Decision Tree should help with understanding who is required to report and where.

New Data Managers

Data Managers using the KReady online system

Mark your calendar for three upcoming ELA Data Manager Webinars scheduled for Feb. 27th and 28th with the Help Desk and Mar. 1st with Johns Hopkins University.

Title: ELA Data Manager Webinar – Getting Started

Feb 27, 2018 10:00am – 11:00am ESThttps://attendee.gotowebinar.com/register/8102180627285226753

Feb 28, 2018 3:00pm – 4:00pm EST https://attendee.gotowebinar.com/register/7881055644800003841

Description This webinar is for data managers using the KReady Online Assessment System to report Early Learning Assessment (ELA) scores and data. This session will feature a general overview of the KReady System and address information regarding, Getting Started Access, the Bulk Loader, and Data Formatting. (60 mins)

Title: Ohio’s Early Learning Assessment: Live Webinar for Data Managers

Mar. 1, 2018

11:00am – 12:00pm EST

Accessing the Webinar:

You do not need to pre-register.  On the day of the training, call the toll-free conference line, and when prompted, enter the participant code followed by the # sign:

Toll free #: (888) 651-5908

Participant code: 1523587

Five minutes prior to the webinar start time, click here to join:http://connect.johnshopkins.edu/eccas_tech. The meeting login screen appears. Choose “Enter as a Guest”, type in your first and last name, and click “Enter Room”.

Since we are using a conference line, you will not need a microphone or sound from your computer. Instead, please turn off your speakers.

You can also access Adobe Connect on a tablet or mobile device via the Adobe Connect app.

Test Your Connection:

To minimize technical difficulties, we recommend that you test your connection at some point prior to attending the webinar. This feature checks your computer to make sure your computer can access the webinar (for example, your computer may need a plugin). http://admin.adobeconnect.com/common/help/en/support/meeting_test.htm

Description

Through a live webinar, staff from the Johns Hopkins University School of Education Center for Technology in Education will prepare individuals who will serve as the data manager, or district administrator. The data manager is responsible for setting up teacher or provider accounts in the system, adding information about the children in the program, and connecting the children to their teachers in the system.

In this online training, you will learn:

  • Information about the ELA, including its purpose and the technology system used to support it
  • How to upload teacher, student, and enrollment data through multiple methods
  • How to handle student transfers within the Ready for Kindergarten Online system
  • Ways to access and view reports during and after the administration window at the district level
  • Resources and supports available to you in this role

If you are unable to attend one of these Webinars, they will be recorded and available.  We will provide links to the online recordings in early March.

Data Managers of programs NOT using the KReady online system

Currently, only ODE-licensed preschool programs are eligible to use the Ready for Kindergarten online system (KReady) for entering data for the ELA. All other preschool programs in Ohio are eligible to administer the ELA using paper and pencil scoring and reporting using the Bridge Form.

ELA Policy Guidance

For all ECE and PSE funded children, the minimum ELA requirement includes:

  • Assess children using the 10 required Learning Progressions (LPs).
  • Programs must assess and report the 10 required LPs on ECE and PSE funded children to either EMIS or EAS twice a year: fall and spring.
  • The 10 required LPs include 24 Skills, Knowledge and Behaviors (SKBs) within four domains. Click here to see a chart of Ohio’s ELA 10 required Learning Progressions for PSE and ECE reporting to EMIS and EAS.

For SUTQ rated programs:

If a program chooses to use the ELA as their comprehensive assessment, the program:

  • May or may not include the Fine Arts Domain.
  • Must assess all children in all Learning Progressions (32 or 28) at a minimum of two times per year following the same schedule as the ECE and PSE schedule.
  • Must report only the 10 required Learning Progressions for the ECE and PSE funded children to EMIS or EAS.
  • May use KReady or the Bridge form to document and report the required 10 LPs.
  • May use the KReady system to document and generate reports on all SKBs (ODE-licensed programs only).
  • Click here to see a chart of Ohio’s ELA Comprehensive Assessment with and without Fine Arts.

For more information

First, check out the department’s Kindergarten Readiness Assessment Website and Early Learning Assessment Website.  To learn more about each assessment, click on the links for Administrator, Teacher, or Family Resources.

Email your questions about the Early Learning Assessment:

ELAHelp@education.ohio.gov.

Contact Information:

Elizabeth.Sailer@education.ohio.gov

Kimberly.Davis@education.ohio.gov

Support for Ohio K12 education programs.