New Chrome OS Secure Browser App

Dear District Testing & Technology Coordinators:

AIR will release a new version of the ChromeOS Secure Browser App(v3.1) the week of February 18. The new version will automatically download and install the next time the app is opened after the new version is available. If your Chromebooks are managed, you can control the app version update using the management console.

The v3.1 release is designed to prevent a student’s Chromebook from going to sleep during testing. This improvement will help those students working on draft paper or reading a passage to avoid Chromebook’s default inactivity timeout. The updated Secure Browser App will manage the power state on a student’s Chromebook only while a student is inside a test and not, for example, when the student is logging in to the test or while the test is paused.

Districts should also watch for communication the week of February 18 concerning support for macOS 10.13.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Early Learning Assessment Updates – Feb 14, 2018

Early Learning Assessment

Please do not reply to this email.  Please send inquiries to ELAHelp@education.ohio.gov

Dear Early Learning Assessment Data Managers,

This message contains updates from the Office of Early Learning & School Readiness Curriculum & Assessment Team about the Early Learning Assessment (ELA).

If you have any questions or concerns, please feel free to contact us. Thank you!

Office of Early Learning & School Readiness Curriculum & Assessment Team

ELA administration and reporting reminders

  • The ELA Spring administration window begins Feb. 15 and ends May 14; these scores must be reported for PSE and ECE children and are due in EMIS or EAS by June 30th.
  • Programs that receive Preschool Special Education (PSE) and/or Early Childhood Education (ECE) programs funds are encouraged to submit their fall scores in EMIS or EAS now if they haven’t already.
  • This ELA Reporting Decision Tree should help with understanding who is required to report and where.

New Data Managers

Data Managers using the KReady online system

Mark your calendar for three upcoming ELA Data Manager Webinars scheduled for Feb. 27th and 28th with the Help Desk and Mar. 1st with Johns Hopkins University.

Title: ELA Data Manager Webinar – Getting Started

Feb 27, 2018 10:00am – 11:00am ESThttps://attendee.gotowebinar.com/register/8102180627285226753

Feb 28, 2018 3:00pm – 4:00pm EST https://attendee.gotowebinar.com/register/7881055644800003841

Description This webinar is for data managers using the KReady Online Assessment System to report Early Learning Assessment (ELA) scores and data. This session will feature a general overview of the KReady System and address information regarding, Getting Started Access, the Bulk Loader, and Data Formatting. (60 mins)

Title: Ohio’s Early Learning Assessment: Live Webinar for Data Managers

Mar. 1, 2018

11:00am – 12:00pm EST

Accessing the Webinar:

You do not need to pre-register.  On the day of the training, call the toll-free conference line, and when prompted, enter the participant code followed by the # sign:

Toll free #: (888) 651-5908

Participant code: 1523587

Five minutes prior to the webinar start time, click here to join:http://connect.johnshopkins.edu/eccas_tech. The meeting login screen appears. Choose “Enter as a Guest”, type in your first and last name, and click “Enter Room”.

Since we are using a conference line, you will not need a microphone or sound from your computer. Instead, please turn off your speakers.

You can also access Adobe Connect on a tablet or mobile device via the Adobe Connect app.

Test Your Connection:

To minimize technical difficulties, we recommend that you test your connection at some point prior to attending the webinar. This feature checks your computer to make sure your computer can access the webinar (for example, your computer may need a plugin). http://admin.adobeconnect.com/common/help/en/support/meeting_test.htm

Description

Through a live webinar, staff from the Johns Hopkins University School of Education Center for Technology in Education will prepare individuals who will serve as the data manager, or district administrator. The data manager is responsible for setting up teacher or provider accounts in the system, adding information about the children in the program, and connecting the children to their teachers in the system.

In this online training, you will learn:

  • Information about the ELA, including its purpose and the technology system used to support it
  • How to upload teacher, student, and enrollment data through multiple methods
  • How to handle student transfers within the Ready for Kindergarten Online system
  • Ways to access and view reports during and after the administration window at the district level
  • Resources and supports available to you in this role

If you are unable to attend one of these Webinars, they will be recorded and available.  We will provide links to the online recordings in early March.

Data Managers of programs NOT using the KReady online system

Currently, only ODE-licensed preschool programs are eligible to use the Ready for Kindergarten online system (KReady) for entering data for the ELA. All other preschool programs in Ohio are eligible to administer the ELA using paper and pencil scoring and reporting using the Bridge Form.

ELA Policy Guidance

For all ECE and PSE funded children, the minimum ELA requirement includes:

  • Assess children using the 10 required Learning Progressions (LPs).
  • Programs must assess and report the 10 required LPs on ECE and PSE funded children to either EMIS or EAS twice a year: fall and spring.
  • The 10 required LPs include 24 Skills, Knowledge and Behaviors (SKBs) within four domains. Click here to see a chart of Ohio’s ELA 10 required Learning Progressions for PSE and ECE reporting to EMIS and EAS.

For SUTQ rated programs:

If a program chooses to use the ELA as their comprehensive assessment, the program:

  • May or may not include the Fine Arts Domain.
  • Must assess all children in all Learning Progressions (32 or 28) at a minimum of two times per year following the same schedule as the ECE and PSE schedule.
  • Must report only the 10 required Learning Progressions for the ECE and PSE funded children to EMIS or EAS.
  • May use KReady or the Bridge form to document and report the required 10 LPs.
  • May use the KReady system to document and generate reports on all SKBs (ODE-licensed programs only).
  • Click here to see a chart of Ohio’s ELA Comprehensive Assessment with and without Fine Arts.

For more information

First, check out the department’s Kindergarten Readiness Assessment Website and Early Learning Assessment Website.  To learn more about each assessment, click on the links for Administrator, Teacher, or Family Resources.

Email your questions about the Early Learning Assessment:

ELAHelp@education.ohio.gov.

Contact Information:

Elizabeth.Sailer@education.ohio.gov

Kimberly.Davis@education.ohio.gov

FY18 Kindergarten Readiness Assessment Appeals

EMIS Banner

FY18 Kindergarten Readiness Assessment Appeals

Starting Monday, Feb. 5 through Wednesday, Feb. 14, superintendents of traditional districts and community schools that educate kindergarten students can review the Kindergarten Readiness Assessment (KRA) data that were reported in EMIS during the 2018 school year. A superintendent who finds inaccurate data should submit an appeal by the February 14 deadline using the 2018 Kindergarten Readiness Assessment Data Appeal. This is available in the Forms application in SAFE.

The superintendent, EMIS coordinator and superintendent designee all have access to fill out the data appeal form. The Department will consider the submission official when the superintendent or designee approves the form and completes the process. For answers to questions regarding the data review or data appeals, contact the Office of Data Quality.

 

Reminder Regarding Requesting Exceptions to Online Testing

Dear District Testing Coordinators & Technology Coordinators,

This message is intended to remind and/or update you on (1) the requesting exceptions to online testing process, (2) the availability of secure browsers/application for 2017-2018 school year and (3) the availability of updated technical documentation. I apologize in advance of you receive some of this information by way of other ODE newsletters. We just want to make sure we get to everyone.

Requesting Exceptions to Online Testing
Ohio’s State Tests are online tests for all students, with some exceptions. The expectation is that all districts and schools will schedule time and provide technology appropriately for their local situation.

The following are situations where districts and schools may be eligible for paper testing:

  1. A district or school with students who will require paper test forms as an accommodation documented in an IEP or 504 Plan, or due to a student’s religious beliefs;
  2. A district or school that lacks the required technology infrastructure to test all students online, including schools that:
    • Are new to state testing and verify a lack of technology to test all students online; or
    • Experience a change in the district’s or school’s technology system that impacts capacity to test all students online.

Districts or schools with the above situations involving the limitation of technology should contact the Ohio Department of Education at statetests@education.ohio.gov to start the process of determining your eligibility for an exception to online testing.

This information can be found here on our website.

Secure Browsers for 2017-2018
The AIR Secure Browsers and AIR SecureTest Apps for the 2017-2018 school year are available for download from the Ohio’s State Tests portal. Schools administering Ohio’s State Tests in English language arts, mathematics, science and social studies or the Ohio English Language Proficiency Assessment online must download and install the AIR Secure Browser or AIR SecureTest App on the devices the students will use for testing. The secure browser and app allow students to access the test and prevent students from accessing other computer applications while they are taking an online test.

Version 10 of the secure browser is available for desktop and laptop devices running Windows 7-10 or Mac OS 10.9-10.12. Version 9.5 is available for devices running Mac OS 10.7-10.8. The secure browsers currently available on the portal are the only versions that can be used for the 2017-2018 school year. Older versions of the secure browser installed on desktop and laptop devices cannot be used for secure student testing in 2017-2018.

If students will test online using Chromebooks or tablets, districts and schools must have the latest version of the AIR SecureTest App on these devices. The AIR Secure Test App for mobile devices – Chromebooks, iPads and Androids – is new for 2017-2018. As with the desktop secure browser only the 2017-2018 version can be used for secure student testing. Older versions of the secure test app cannot be used. These devices generally auto-install app updates and no action is needed by districts to update the app on these devices. If you would like to verify your devices have the most recent app version, follow these steps:

  1. Open the secure test app on the device.
  2. Click the “Go to the Training Test Site” link below the student sign in box.
  3. This takes you to the Practice Test sign in screen.
  4. In the lower right corner of the sign in box, find the browser description.
  5. This indicates the browser type and version. The latest version numbers are:
    a. Chromebooks – 3.0
    b. iPads – 4.1

Downloading the Secure Browser or App
The secure browsers and apps are available from the Secure Browsers page of the portal. Be sure to install the correct version of the secure browser or app for each device’s operating system. Detailed installation instructions are available in the Secure Browser Installation Manual. Additional information about preparing your network and devices for online testing is available in the Technical Specifications Manual.

Please note the following regarding recently released Apple operating systems:
Due to a security concern with iOS 11.0, AIR is unable to support iOS 11.0. Apple has released iOS 11.1 and AIR has verified that this corrects the security concern in 11.0. Districts may update their iPad devices to iOS 11.1. Devices with iOS 11.0 will continue to be blocked from accessing the testing sites. As a reminder, AIR supports the three most recent versions of iOS for secure student testing. With support for iOS 11.1 now available, support for iOS 8.x has ended.
AIR is still testing and resolving issues for macOS 10.13 High Sierra. AIR and the Department recommend that districts avoid using machines with the latest macOS for secure testing. Districts should watch for future communications regarding support for macOS 10.13 High Sierra.

System Requirements
Lastly, please be sure to review the latest Online System Requirements and Long Term Support Plan for more information about supported operating systems, devices and browsers for Ohio’s online applications.

If you have any questions, please feel free to let me know.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

KRA Update Jan 2018

Early Learning and Readiness Banner

KINDERGARTEN READINESS ASSESSMENT (KRA)

Securely Destroy KRA Field Test Materials
Thank you for your participation in the Ohio Kindergarten Readiness Assessment 2017 Embedded Field Test. We appreciate your expertise and support for creating improved and sustainable versions of the KRA. At the end of the fall 2017 Embedded Field Test, each teacher must account for all test materials and follow procedures for ensuring the destruction of all documentation, notes, manipulatives, booklets, manuals, etc.

Because the materials for each designated field test form were distributed to individual schools, please complete this KRA Field Test Destruction From for each school assigned to a field test form. Determine the best way to do this locally; one person per school can complete the form, or one person per district can complete the form.

Securely store KRA kits
Please ensure your current KRA administration materials are securely stored. We will notify you in spring/summer of 2018 on the procedure for securely destroying these kits and replacing them with new kits as necessary. Please do not destroy your current KRA administration materials.

KRA Data and Reports
You cannot enter additional or missing scores into the KReady system. Results are available in the KReady system to users with teacher, data manager and administrator accounts.

  • Scale score reports are available to data managers and administrators. Please refer to the Data Manager Site within KReady for information on how to download the scale score report.
  • The EMIS reporting window for KRA scale scores will close Feb. 2, 2018.

Understanding KRA Scale Scores
The scoring calculations are complex and scale scores cannot be calculated outside of the KReady system.

  • The max score for every domain except Physical Well-Being and Motor Development is 298; the max score for that domain is 289.
  • If a raw score is 0, the scaled score is 202.
  • The overall max scaled score is 298.
  • Any score in between the lowest and highest is calculated based on which questions the student answers. If a child scores between the lowest and highest points for the raw score, the scaled scores are estimated based on the difficulty of the questions, which questions the child answers/does not answer, which questions the child answered correctly and other calculations.
  • The scoring process works by adding the raw points obtained by each student and converting the raw score to a scale score using lookup tables created with IRT-Rasch model.

Missing Scores on the Scale Score Report
Some students might have missing scores on the scale score report. When reporting missing student data to EMIS, you must enter three asterisks (***) for each required data point that is not available. You will then choose a reason for why the student was not assessed. Please refer to the EMIS Reporting Manual for Score Not Reported codes.

Note: Other (reason not listed) is used when a student does not receive a score from the KRA system but should have received a score. This includes if a student needed assessed but was not or because the student was assessed and no score was returned in the KReady system. A missing score from the KReady system may be because the teacher did not enter a score or because of a technical issue.

How to Find KRA Data
School districts can find KRA data for 2015 and 2016 in the KReady system. The KRA Data Manager Guide includes directions for retrieving data reports using the archive.

School districts can find KRA data for 2014 in the superintendent’s SAFE account in the Collaboration Center. We have provided Directions for Finding KRA Data on SAFE.

Public access to KRA data is available in the Download Data tab on the Ohio School Reports Cards page. We also have provided Directions for Finding Released Ohio KRA Data.

KRA Annual Reports
KRA Annual Report 2014-2015 – This report includes results from the FY15 administration of the Kindergarten Readiness Assessment in Ohio.

KRA Annual Report 2015-2016 – This report includes results from the FY16 administration of the Kindergarten Readiness Assessment in Ohio.

For more information
Kindergarten Readiness Assessment Website
KRAHelp@education.ohio.gov

KRA Help Desk:
http://www.ohio-k12.help/

Contact Information:
Elizabeth.Sailer@education.ohio.gov
Kimberly.Davis@education.ohio.gov

Service Desk + KRA KReady System Feedback Invitation

A message was sent to District Assessment Data Managers – Preschool and Kindergarten to obtain feedback about their experience with the service desk (if applicable) as well as the Ready for Kindergarten Assessment application for the purposes of future planning.

We are also inviting teachers and administrators who participated in the Kindergarten Readiness Assessment, to participate as well.   The survey is brief and should only take about 10 minutes to complete.  To access the survey, please go to https://www.ohio-k12.help/kready/2017-kra-feedback/.  Please note this survey is for the KRA only.

Thank you very much for your time and cooperation.

Ohio K12 Help Support

KReady System Update for ELA and KRA Reports

Early Learning and Readiness Banner

ELA Learning Progression Report

The Early Learning Assessment (ELA) fall administration window ended Tuesday, November 14, 2017 at 11:59 PM. Reportable scores can be generated using the KReady online system or the bridge form, for reporting to EMIS or EAS.

If you are using the KReady online system to generate the Learning Progression Score Report please use the following information when preparing your data for submission to EMIS or EAS:

A recent update to the ELA application added the option of the NE rating. The score of “N” or “NE” can be interpreted on the local data entry level, when a teacher or program chooses to make a distinction between a skill that is not scorable (N) or a skill that is not yet evident (NE).

Our partners at Johns Hopkins made a system update, allowing any SKB rating of “NE” to be interpreted as “N” within the Learning Progression Score Report. Any NE ratings entered by teachers should now be reflected as N ratings in the Ohio Early Learning Progression report. When reporting scores of “N” to EMIS or EAS, a reason code is required.

KRA Scale Score Report

Column T of the OH KRA Scale Score Report is now ‘Tut.1’. The tutorial item has been added as a placeholder in the Scale Score Report. The column will be blank since that assessment item does not exist within the system for this year’s KRA assessment. Pease refer to the KRA Data Manager Guidefor more information.

Please let us know if you have any questions or concerns by reaching out atELAHelp@education.ohio.gov or KRAHelp@education.ohio.gov.

We appreciate all you do for Ohio’s youngest learners!

Office of Early Learning & School Readiness Curriculum & Assessment Team

ELA and KReady System Information – Learning Progression Score Report Update

Early Learning and Readiness Banner

 

Ohio’s Early Learning Assessment (ELA) is directly aligned to Ohio’s Early Learning and Development Standards (ELDS) and is required to be used for assessment and progress-monitoring twice annually for Preschool Special Education (PSE) and Early Childhood Education (ECE) grant funded children. The Ohio ELA is a comprehensive assessment and may be used in its entirety in any preschool program to meet the Step-up-to-Quality (SUTQ) assessment requirements. The SUTQ program standards require that programs select and adopt a comprehensive curriculum. They must also link curriculum, assessment and progress-monitoring with the ELDS in all domains.

For all ECE and PSE funded children, the minimum ELA requirement includes:

  • Assess children using the 10 Learning Progressions (24 Skills, knowledge and behaviors)
    • Programs must assess and report the 10 Learning Progressions on ECE and PSE funded children to either EMIS or EAS twice a year, fall and spring

For SUTQ rated programs:

  • If a program chooses to use the ELA as their comprehensive assessment, the program:
    • May or may not include the Fine Arts Domain
    • Must assess all children in all Learning Progressions (32 or 28) at a minimum of two times per year following the same schedule as the ECE and PSE schedule
    • Must report only the 10 required Learning Progressions for the ECE and PSE funded children to EMIS or EAS
    • May use KReady or the Bridge form to document and report the required 10 LPs
    • May use the KReady system to document and generate reports on all SKBs (ODE-licensed programs only)
  • If a program does not use the ELA as their comprehensive assessment, the program:
    • Must use another research-based comprehensive assessment on all children
    • Must assess ECE and PSE funded children on the 10 required Learning Progressions of the ELA and must also assess these children with their chosen comprehensive assessment
    • Must report only the 10 required Learning Progressions for the ECE and PSE funded children to EMIS or EAS
Who What Assessment Window* Reporting Window*
ECE and PSE Funded Children Assess 10 Learning Progressions twice per year minimum Fall:
August 15 – November 14
PSE & ECE Fall scores due in EMIS by December 31

ECE Fall scores due in EAS by Dec. 31

ECE and PSE Funded Children Assess 10 Learning Progressions twice per year minimum Spring:
February 15 – May 14
PSE & ECE Spring scores due in EMIS by June 29, 2018

ECE Spring scores due in EAS by June 30, 2018

 

*The assessment window is the period when teachers collect data. The reporting window is the period when programs enter the data into the EMIS or EAS reporting system.

Chrome OS v61 & v62

Dear District Testing Coordinators & Technology Coordinators,

This is just a quick note to let you know that Chrome OS v61 & v62 are now supported for online testing.

Please let me know if you have any questions or concerns.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

ELA and KReady System Information – Learning Progression Score Report Update

Early Learning Assessment

Please do not reply to this email.  Please send questions to ELAHelp@education.ohio.gov

Dear ELA Stakeholders,

The Early Learning Assessment (ELA) fall administration window ended Tuesday, November 14, 2017 at 11:59 PM. Reportable scores can be generated using the KReady online system or the bridge form, for reporting to EMIS or EAS. 

If you are using the KReady online system to generate the Learning Progression Score Report please use the following information when preparing your data for submission to EMIS or EAS:

A recent update to the ELA application added the option of the NE rating. The score of “N” or “NE” can be interpreted on the local data entry level, when a teacher or program chooses to make a distinction between a skill that is not scorable (N) or a skill that is not yet evident (NE). If teachers chose NE as a rating for any of the 24 SKBs, the LP report may generate an overall rating of NE.  

We are working with our partners at Johns Hopkins University (JHU) to modify the Learning Progression (LP) score report so that a score of NE is not included in the overall summary. The immediate fix to the LP report is if any SKB is rated as NE, just like if any are rated N, the overall LP score is N. Our timeline to have the report fixed is early December and we will notify Data Managers of when this fix is in place in the KReady system. The Bridge form is another option which does not include the NE rating at this time.

If data managers have already generated and downloaded the report and turned them over to their EMIS coordinators, their software vendors systems have not been set up to handle the NE scores. If they can wait until the fix to download the files, what they hand to their EMIS coordinators will not cause any issues with the NE score. The EMIS coordinators have until June to submit the ELA data.  

Some programs have already downloaded their ELA scores and submitted them to EMIS.  If that is the case, there is nothing else for them to do because the EMIS system is only showing valid scores have been submitted.

Please let us know if you have any questions or concerns by reaching out at ELAHelp@education.ohio.gov.

We appreciate all you do for Ohio’s youngest learners! 

Office of Early Learning & School Readiness Curriculum & Assessment Team

Support for Ohio K12 education programs.