UPDATE: AIR and TIDE Services Up On April 19

AIR notified and assured the Ohio Department of Education that it resolved the login system issue and tested it to confirm the fix. Schools should plan to resume testing Thursday. To the extent possible, we’re encouraging schools to complete their English language arts testing within the original window. However, for those schools that are unable to do so, we’re extending the English language arts testing window statewide by two days, through May 1.

Those schools that wish to test during the additional two days should notify the Department by Wednesday, April 25. You may contact either Scott Bryant at (614) 728-7121 or Scott.Bryant@education.ohio.gov or Donna Williams at (614) 728-6942 or Donna.Williams@education.ohio.gov. You also may call the Office of Curriculum and Assessment at (614) 466-1317.

Again, we sincerely apologize for the inconvenience this has caused staff and students.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

UPDATE: AIR Service Outage

Dear District Testing & District Technology Coordinators:

I apologize in advance if you have received the following message via another communication pathway, but I wanted to make sure everyone received it.

As you already know, AIR currently is experiencing a problem with the login system for accessing Ohio’s State Tests. AIR is actively working to resolve this issue.

If you have students who are in the testing system and actively testing, please have those students complete that test. Any student who is not already logged in and testing should not test today.

Further information regarding any extension of the state testing windows will be forthcoming once this issue is resolved.

We sincerely apologize for the inconvenience this has caused to staff and students.

When the issue has been resolved, we will post an update in Ohio’s State Tests Portal and follow up via e-mail.

If you have TIDE or TDS questions, please contact the Ohio Help Desk (877-231-7809, OHHeklpdesk@air.org). If you have test administration questions, you can contact Scott Bryant (Grades 3-8 Operations, scott.bryant@education.ohio.gov) or Donna Williams (High School Operations, donna.williams@education.ohio.gov).

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

IMPORTANT: AIR Service Outage

Dear District Testing & Technology Coordinators:

AIR is currently experiencing a problem with the login system for the accessing the assessments. We are actively working to resolve this issue. Another email notification will be sent out once this has been fixed and the assessments are available. Students actively testing are not impacted by this issue.

A notice advising of the issue and, subsequently, its resolution will be posted on the portal.

We apologize for the inconvenience this has caused.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Follow Up on Chromebook Secure Browser App (3.1) Rollout

Dear District Testing & Technology Coordinators:

As promised, this is a follow up to the March 1st message regarding the potential rollout of a new Chromebook Secure Browser App (3.1).  After further consideration, AIR & ODE have decided to rollout the new SB App this summer.  If you have any questions, please let me know.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Chromebook Secure Browser App Update On Hold

Dear District Testing Coordinators & District Technology Coordinators:

The ChromeOS Secure Browser App update (v3.1) is on hold.  We will update districts the week of March 12th on the status of the new app version.  If it is not ready, we will postpone the update until after spring testing is completed.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

New Chrome OS Secure Browser App

Dear District Testing & Technology Coordinators:

AIR will release a new version of the ChromeOS Secure Browser App(v3.1) the week of February 18. The new version will automatically download and install the next time the app is opened after the new version is available. If your Chromebooks are managed, you can control the app version update using the management console.

The v3.1 release is designed to prevent a student’s Chromebook from going to sleep during testing. This improvement will help those students working on draft paper or reading a passage to avoid Chromebook’s default inactivity timeout. The updated Secure Browser App will manage the power state on a student’s Chromebook only while a student is inside a test and not, for example, when the student is logging in to the test or while the test is paused.

Districts should also watch for communication the week of February 18 concerning support for macOS 10.13.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Early Learning Assessment Updates – Feb 14, 2018

Early Learning Assessment

Please do not reply to this email.  Please send inquiries to ELAHelp@education.ohio.gov

Dear Early Learning Assessment Data Managers,

This message contains updates from the Office of Early Learning & School Readiness Curriculum & Assessment Team about the Early Learning Assessment (ELA).

If you have any questions or concerns, please feel free to contact us. Thank you!

Office of Early Learning & School Readiness Curriculum & Assessment Team

ELA administration and reporting reminders

  • The ELA Spring administration window begins Feb. 15 and ends May 14; these scores must be reported for PSE and ECE children and are due in EMIS or EAS by June 30th.
  • Programs that receive Preschool Special Education (PSE) and/or Early Childhood Education (ECE) programs funds are encouraged to submit their fall scores in EMIS or EAS now if they haven’t already.
  • This ELA Reporting Decision Tree should help with understanding who is required to report and where.

New Data Managers

Data Managers using the KReady online system

Mark your calendar for three upcoming ELA Data Manager Webinars scheduled for Feb. 27th and 28th with the Help Desk and Mar. 1st with Johns Hopkins University.

Title: ELA Data Manager Webinar – Getting Started

Feb 27, 2018 10:00am – 11:00am ESThttps://attendee.gotowebinar.com/register/8102180627285226753

Feb 28, 2018 3:00pm – 4:00pm EST https://attendee.gotowebinar.com/register/7881055644800003841

Description This webinar is for data managers using the KReady Online Assessment System to report Early Learning Assessment (ELA) scores and data. This session will feature a general overview of the KReady System and address information regarding, Getting Started Access, the Bulk Loader, and Data Formatting. (60 mins)

Title: Ohio’s Early Learning Assessment: Live Webinar for Data Managers

Mar. 1, 2018

11:00am – 12:00pm EST

Accessing the Webinar:

You do not need to pre-register.  On the day of the training, call the toll-free conference line, and when prompted, enter the participant code followed by the # sign:

Toll free #: (888) 651-5908

Participant code: 1523587

Five minutes prior to the webinar start time, click here to join:http://connect.johnshopkins.edu/eccas_tech. The meeting login screen appears. Choose “Enter as a Guest”, type in your first and last name, and click “Enter Room”.

Since we are using a conference line, you will not need a microphone or sound from your computer. Instead, please turn off your speakers.

You can also access Adobe Connect on a tablet or mobile device via the Adobe Connect app.

Test Your Connection:

To minimize technical difficulties, we recommend that you test your connection at some point prior to attending the webinar. This feature checks your computer to make sure your computer can access the webinar (for example, your computer may need a plugin). http://admin.adobeconnect.com/common/help/en/support/meeting_test.htm

Description

Through a live webinar, staff from the Johns Hopkins University School of Education Center for Technology in Education will prepare individuals who will serve as the data manager, or district administrator. The data manager is responsible for setting up teacher or provider accounts in the system, adding information about the children in the program, and connecting the children to their teachers in the system.

In this online training, you will learn:

  • Information about the ELA, including its purpose and the technology system used to support it
  • How to upload teacher, student, and enrollment data through multiple methods
  • How to handle student transfers within the Ready for Kindergarten Online system
  • Ways to access and view reports during and after the administration window at the district level
  • Resources and supports available to you in this role

If you are unable to attend one of these Webinars, they will be recorded and available.  We will provide links to the online recordings in early March.

Data Managers of programs NOT using the KReady online system

Currently, only ODE-licensed preschool programs are eligible to use the Ready for Kindergarten online system (KReady) for entering data for the ELA. All other preschool programs in Ohio are eligible to administer the ELA using paper and pencil scoring and reporting using the Bridge Form.

ELA Policy Guidance

For all ECE and PSE funded children, the minimum ELA requirement includes:

  • Assess children using the 10 required Learning Progressions (LPs).
  • Programs must assess and report the 10 required LPs on ECE and PSE funded children to either EMIS or EAS twice a year: fall and spring.
  • The 10 required LPs include 24 Skills, Knowledge and Behaviors (SKBs) within four domains. Click here to see a chart of Ohio’s ELA 10 required Learning Progressions for PSE and ECE reporting to EMIS and EAS.

For SUTQ rated programs:

If a program chooses to use the ELA as their comprehensive assessment, the program:

  • May or may not include the Fine Arts Domain.
  • Must assess all children in all Learning Progressions (32 or 28) at a minimum of two times per year following the same schedule as the ECE and PSE schedule.
  • Must report only the 10 required Learning Progressions for the ECE and PSE funded children to EMIS or EAS.
  • May use KReady or the Bridge form to document and report the required 10 LPs.
  • May use the KReady system to document and generate reports on all SKBs (ODE-licensed programs only).
  • Click here to see a chart of Ohio’s ELA Comprehensive Assessment with and without Fine Arts.

For more information

First, check out the department’s Kindergarten Readiness Assessment Website and Early Learning Assessment Website.  To learn more about each assessment, click on the links for Administrator, Teacher, or Family Resources.

Email your questions about the Early Learning Assessment:

ELAHelp@education.ohio.gov.

Contact Information:

Elizabeth.Sailer@education.ohio.gov

Kimberly.Davis@education.ohio.gov

FY18 Kindergarten Readiness Assessment Appeals

EMIS Banner

FY18 Kindergarten Readiness Assessment Appeals

Starting Monday, Feb. 5 through Wednesday, Feb. 14, superintendents of traditional districts and community schools that educate kindergarten students can review the Kindergarten Readiness Assessment (KRA) data that were reported in EMIS during the 2018 school year. A superintendent who finds inaccurate data should submit an appeal by the February 14 deadline using the 2018 Kindergarten Readiness Assessment Data Appeal. This is available in the Forms application in SAFE.

The superintendent, EMIS coordinator and superintendent designee all have access to fill out the data appeal form. The Department will consider the submission official when the superintendent or designee approves the form and completes the process. For answers to questions regarding the data review or data appeals, contact the Office of Data Quality.

 

Reminder Regarding Requesting Exceptions to Online Testing

Dear District Testing Coordinators & Technology Coordinators,

This message is intended to remind and/or update you on (1) the requesting exceptions to online testing process, (2) the availability of secure browsers/application for 2017-2018 school year and (3) the availability of updated technical documentation. I apologize in advance of you receive some of this information by way of other ODE newsletters. We just want to make sure we get to everyone.

Requesting Exceptions to Online Testing
Ohio’s State Tests are online tests for all students, with some exceptions. The expectation is that all districts and schools will schedule time and provide technology appropriately for their local situation.

The following are situations where districts and schools may be eligible for paper testing:

  1. A district or school with students who will require paper test forms as an accommodation documented in an IEP or 504 Plan, or due to a student’s religious beliefs;
  2. A district or school that lacks the required technology infrastructure to test all students online, including schools that:
    • Are new to state testing and verify a lack of technology to test all students online; or
    • Experience a change in the district’s or school’s technology system that impacts capacity to test all students online.

Districts or schools with the above situations involving the limitation of technology should contact the Ohio Department of Education at statetests@education.ohio.gov to start the process of determining your eligibility for an exception to online testing.

This information can be found here on our website.

Secure Browsers for 2017-2018
The AIR Secure Browsers and AIR SecureTest Apps for the 2017-2018 school year are available for download from the Ohio’s State Tests portal. Schools administering Ohio’s State Tests in English language arts, mathematics, science and social studies or the Ohio English Language Proficiency Assessment online must download and install the AIR Secure Browser or AIR SecureTest App on the devices the students will use for testing. The secure browser and app allow students to access the test and prevent students from accessing other computer applications while they are taking an online test.

Version 10 of the secure browser is available for desktop and laptop devices running Windows 7-10 or Mac OS 10.9-10.12. Version 9.5 is available for devices running Mac OS 10.7-10.8. The secure browsers currently available on the portal are the only versions that can be used for the 2017-2018 school year. Older versions of the secure browser installed on desktop and laptop devices cannot be used for secure student testing in 2017-2018.

If students will test online using Chromebooks or tablets, districts and schools must have the latest version of the AIR SecureTest App on these devices. The AIR Secure Test App for mobile devices – Chromebooks, iPads and Androids – is new for 2017-2018. As with the desktop secure browser only the 2017-2018 version can be used for secure student testing. Older versions of the secure test app cannot be used. These devices generally auto-install app updates and no action is needed by districts to update the app on these devices. If you would like to verify your devices have the most recent app version, follow these steps:

  1. Open the secure test app on the device.
  2. Click the “Go to the Training Test Site” link below the student sign in box.
  3. This takes you to the Practice Test sign in screen.
  4. In the lower right corner of the sign in box, find the browser description.
  5. This indicates the browser type and version. The latest version numbers are:
    a. Chromebooks – 3.0
    b. iPads – 4.1

Downloading the Secure Browser or App
The secure browsers and apps are available from the Secure Browsers page of the portal. Be sure to install the correct version of the secure browser or app for each device’s operating system. Detailed installation instructions are available in the Secure Browser Installation Manual. Additional information about preparing your network and devices for online testing is available in the Technical Specifications Manual.

Please note the following regarding recently released Apple operating systems:
Due to a security concern with iOS 11.0, AIR is unable to support iOS 11.0. Apple has released iOS 11.1 and AIR has verified that this corrects the security concern in 11.0. Districts may update their iPad devices to iOS 11.1. Devices with iOS 11.0 will continue to be blocked from accessing the testing sites. As a reminder, AIR supports the three most recent versions of iOS for secure student testing. With support for iOS 11.1 now available, support for iOS 8.x has ended.
AIR is still testing and resolving issues for macOS 10.13 High Sierra. AIR and the Department recommend that districts avoid using machines with the latest macOS for secure testing. Districts should watch for future communications regarding support for macOS 10.13 High Sierra.

System Requirements
Lastly, please be sure to review the latest Online System Requirements and Long Term Support Plan for more information about supported operating systems, devices and browsers for Ohio’s online applications.

If you have any questions, please feel free to let me know.

Kirk Ross
Assistant Director
Office of Curriculum and Assessment

25 South Front Street | Columbus, Ohio 43215-4183
(614) 995-4144 (direct) | (877) 644-6338 | (614) 466-0223
Fax (614) 387-0421
Kirk.Ross@education.ohio.gov
education.ohio.gov
Ohio Department of Education

Support for Ohio K12 education programs.