Example topics: access, adding students, assessment, bridge form, and more ...
| Topics | Tags | Information |
|---|---|---|
| Access | Access, login. ELA | Q: Is there a log in required for the ELA? A: Yes if you are using the KReady Online System to report scores. Data Managers will receive log in credentials from the Kready system once your role has been confirmed.Teachers will receive login information as part of their training to access the PD and the Kready system for entering student data. There is no login needed to use the Bridge Form. |
| Access | Password Resets, ELA | Q: What do I do if I forgot my password? A: Go to ohio.kready.org/login and select the "Forgot Password" option. |
| Access | Password Resets - Data Managers, ELA | Q: I'm a Data Manager, and I have a teacher that has forgotten their password, what do I do? A: Log into ohio.kready.org/login and select "Users", next to the teacher's name, click the green "Open" button. Select the "Support" tab and scroll to the bottom to select "Send a Password Reset Email". |
| Access | Adding Assessment Data Manager, role in OEDS, Updating personnel/roles in OEDS,ELA | Q: How do I add a person to the “Assessment Data Manager – Preschool and Kindergarten” role in OEDS? |
| Access | Professional Development Site, ELA | Q: How do I access the teacher PD in the KReady system? A: Follow these steps to access the teacher PD:
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| Access | Login, Account, Password, Access, Data Manager Account, KRA | Q: How can I obtain access to the KRA system as a data manager? |
| Access | Login, Account, Password, Access, Data Manager Account, KRA | Q: What should I do if my password link isn't working? A: The password link you will receive in email is only good for 24 hours .  If the date/time of your email message is more than 24 hours, go to http://ohio.kready.org and use the Forgot Password link.  This will send you a new link to allow you to set your password. |
| Access | Temporary Account, Teacher Account, PD, | Q: How do I obtain a teacher account for a professional development session? A: To set up a teacher account for training/professional development purposes only, click this link (Request Teacher Account) to submit a request to the help desk team and a member of the team will follow up to provide a temporary account. |
| Adding Students | SSID, Student ID, Template, ELA | Q: What should be entered on the KReady System Student template for students that do not have an SSID? |
| Adding Students | Adding Students, Kready, ELA | Q: Can an individual student be added manually to the Kready System? |
| Adding Students | Generating Transfer Request, District to District Transfer, ELA | Q: How do I process student transfers (to and from) in the KReady System? A: Transfer requests are generated when data managers upload the student file using the Bulk Loader. The enrollments file must be loaded if new students have been added to a district and the district needs to assign the students to the new teachers. The templates for adding students and the enrollment file are located in the Bulk Loader section of the KReady System. Please view the “KReady Student Transfers Quick-guide” document for an overview of the transfers process. |
| Adding Students | Internal Transfers, ELA | Q: My Internal District Student Transfers are not showing on my transfers page, what should I do? |
| Adding Students | Internal Transfers, ELA | Q: How do I transfer a student from one teacher to another in a different building within the same district? |
| Assessment | Student Scores, Parent Consent, ELA | Q: Is parent consent required to administer the ELA? A: No, parental consent is not required to administer the ELA. |
| Assessment | Student Scores, Limited Assessment Data Collected, ELA | Q: What is the expectation if a student enters the program towards the end of the assessment window and the teacher is unable to complete all required SKB's? |
| Assessment | Student Scores, Paper Assessment Collection, ELA | Q: Is it possible to complete the assessment on paper if there are system issues? A: YES. Schools can do the assessment on paper to enter into the system later if the school is having system issues. The teacher needs to assess what information has been captured and report. The teacher also needs to continue assessing the student and report during the next window. The second option would involve the student's new teacher and previous school in hopes of sharing documentation for that student that may be reported. |
| Assessment | Reason Codes, EMIS, Enter Scores, ELA | Q: Do the data managers enter reason codes provided by the teacher? A: Teachers will convey the reason codes to the data managers and the data managers will submit the codes to the EMIS coordinator. |
| Assessment | Reason Codes, EMIS, Enter Scores, ELA | Q: What are the Non-Scorable Reason Codes teachers will need to work data managers? |
| Assessment | Reason Codes, Enter Scores, ELA | Q: If a child earned a score lower than a 1 on a learning progression, will it be recorded as that score (A-D) or as an "N" in EMIS? |
| Assessment | Reporting of Reason Codes, ELA | Q: What do I do if I am unable to report a score for a student? A: When scoring the Early Learning Assessment, there are cases when a teacher will not be able to determine a score for a child on a skill, knowledge or behavior. In these cases, the teacher will enter an “N” score in the bridge document for the unscored skill, knowledge or behavior. A score of “N” will then be calculated at the Learning Progression level within the Bridge Document. *Note - Programs are required to enter a reason code anytime a Learning Progression score of “N” is reported. There are a number of reason codes to select from within EMIS or EAS if an “N” score is reported for a Learning Progression. See this document to view a list of the allowable reason codes. Currently, there is no column on the bridge document that is available to record reason codes. Programs must develop an internal communication process to assure that teachers are accurately reporting reason codes to their EMIS coordinator or the individual responsible for uploading student data in EAS, anytime an “N” score is reported for a Learning Progression. Only one reason code can be reported for each Learning Progression and score of “N”. If multiple Learning Progressions are scored as an “N”, a different reason code can be selected for each “N” score. |
| Assessment | 10 Required Learning Progressions, ELA | Q: How do the 24 SKBs align to the Domains areas. A: These are the Domain areas and how the questions relate.
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| Assessment | Assessment, Paper, online, KRA | Q: If I am having problems with the online version, can I still assess students? A: Assess the students on paper and enter the data as soon as the issue is resolved. All data must be entered before 11:50 pm on November 1 to be included in reporting. |
| Bridge Form | Format, Google, Sheets, ELA | Q: Is it possible to open and enter information in the Bridge Form using Google Sheets? A: Yes - however it is strongly recommended not to use this option as it can result in calculation errors. |
| Bridge Form | Format, CSV, ELA | Q: Can we submit the Bridge Form in CSV format to the data manager? A: We ask that the form be saved as an .xlsx file and submitted to the data manager to maintain the calculations. |
| Bridge Form | Timeline/Deadlines, ELA | Q: When does the Bridge Form have to be submitted to our data manager? A: Teachers are asked to submit student scores as quickly as possible after the assessment is completed to provide data managers with time to process the information prior to submission to the Ohio Department of Education. |
| Bridge Form | help, support, resources, ELA | Q: Where can I find the Bridge Form? A: You can find the Bridge Form at https://www.ohio-k12.help/kready-support/assessment_administration/ under the Entering Scores area and in the Bridge Form section. |
| Bridge Form | Fall, Spring, Submissions, ELA | Q: How do I submit students scores for both the fall and spring collections? A: You will need to submit two copies of the Bridge Form - one for the Fall and one for the Spring collections. Add the appropriate year (e.g. fall 2017 or spring 2018) to the file name when saving. |
| Bridge Form | Submissions, Paper Form, v | Q: Do we need to complete the Bridge Form spreadsheet if we have already sent in our fall data in paper form? A: No . Various versions of the submission forms have been provided to accommodate needs, however this will soon change to an electronic submission process and the use of paper submission forms will cease. |
| Bridge Form | Enter Scores, Submissions, Teacher, Tab, Data Manager, ELA | Q: Does the teacher enter the student information on the data manager tab ? A: No. Teachers are only responsible for entering student scores on the "Enter Scores" tab . |
| Bridge Form | Collection Date, naming, file, ELA | Q: Where do we enter the date of the test on the Bridge Form? A: You may add the test/collection date information to the file name when saving (e.g. lastname_collectiondate_class_BridgeFormversion.xlsx) |
| Bridge Form | Required Progressions, Submissions, ELA | Q: Is there a Bridge Form that will allow us to enter the full 32 Learning Progressions? |
| Bridge Form | Bridge Form, Bridge Document, Scores, "N", Summary, ELA | Q: The scores I have entered for my students vary (some have 1's or 2's, while others may have 4's or 5's) however when I see the summary scores for the Learning Progressions (LP's) I see "N's" Why would this be the case if I did not enter an "N" for their score? |
| Bridge Form | Data Manager, Attachment, Submissions, Reporting, ELA | Q: How are scores reported to the State once they have been entered into the spreadsheet? A: Teachers will provide the completed Bridge Form to their data manager for submission to the Ohio Department of Education. Please speak with your data manager to confirm how they would like to receive the Bridge Form (e.g. on portable storage such as a USB thumb drive, uploaded to a cloud storage service or via an email attachment). |
| Bridge Form | SIS, Bridge Document, Alignment, Data Reporting, Submissions, ELA | Q: Will the Bridge Form align with my Student Information System (SIS) input screen (e.g. DASL)? |
| Data Reports/Reporting | Data Reporting, Data Manager, Scores, EMIS, EAS, ELA | Q: Which reporting system should I use - EMIS or EAS? A: Please see the ELA Data Reporting to identify the system your organization should use. |
| Data Reports/Reporting | Data Reporting, Data Manager, Scores, EMIS, EAS, ELA | Q: What is the process for submitting information to the EMIS reporting systems? |
| Data Reports/Reporting | Learning Progressions Report, ELA | Q: How do I access the ELA Learning Progression Report in the KReady System as a data manager? A: Click the link to view steps for accessing the ELA Learning Progression Report. |
| Data Reports/Reporting | Accessing Previous Year's Data (Archives), ELA | Q: How do I access previous year's data reports in the KReady System as a data manager? A: Click the link to view steps for accessing the KReady Data Archives. |
| Data Reports/Reporting | EMIS, Data Reporting, ECE, PSE, ELA | Q: DO I report ELA data to EMIS? |
| Data Reports/Reporting | EAS, ODJFS, EMIS, Charter, Non-public, ELA | Q: What is EAS? A: Chartered non-public schools and programs licensed by the Ohio Department of Job and Family Services will use the Enterprise Application System (EAS). Public school districts, educational service centers, joint vocational schools, departments of developmental disabilities and community schools will use EMIS to report child, teacher and program data. ECE Grantee Reporting is based on the licensing entity of the grantee, not the program location where the child is being served. ODJFS licensed program, a Department of Developmental Disabilities or a Chartered Non- public school district will report ELA ratings for ECE funded children to EAS. |
| Data Reports/Reporting | EAS, Entering Scores, ODJFS, Non-Public, ELA | Q: How do I enter scores into the EAS? |
| Data Reports/Reporting | Filter by POA, SKB Report, ELA | Q: Am I able to filter students by Point of Authority (POA) for SKB Reports? |
| Data Reports/Reporting | ELA, SUTQ, Requirements, Reporting | Q: Am I required to use the ELA to fulfill my SUTQ requirements A: All Early Childhood Education (ECE) and Preschool Special Education (PSE) programs funded by the Ohio Department of Education (ODE) are mandated to participate in Step Up To Quality (SUTQ) and are required to achieve a rating of 3, 4, or 5 to maintain state funding, as well as administer and report on the Early Learning Assessment (ELA)for all ECE and PSE funded children. The invitation to participate in SUTQ has now been made to all eligible publicly funded programs in Ohio. In addition to ECE and PSE programs, ODE licensed programs that receive Publicly Funded Child Care (PFCC) funds from the Ohio Department of Job and Family Services (ODJFS) will be required to participate in SUTQ by July 1, 2020. |
| Error Message | Error Message, Transfers, KRA, ELA | Q: What should I do if I receive an error in the teacher ID column? |
| Format | Legacy, Excel, Version, ELA | Q: Can I open the Bridge Form using a legacy or older version of Excel? A: No. To ensure stability, it is recommended to use the most up to date version of Microsoft Excel for your platform. |
| Format | Leading Zero Dropped, format, ELA | Q: How do I format data cells with leading zeros in the teacher, student and enrollment files? A: See this document for directions for formatting data cells with leading zeros: Formatting Leading Zeros |
| Formatting | Error Message, Loading Data, Formatting Data, KRA | Q: What should I do if I receive the error message "Headers Do Not Match"?
If you continue to receive the message, please contact support and provide screen shots and an explanation of the processes you have tried. |
| Loading Data | Error Message, Loading Data, Formatting Data,KRA | Q: What should be done if an error occurs when loading teachers manually? A: When loading a teacher manually, you may receive an error message. This is a known intermittent issue. If you receive the forbidden error when loading a teacher, please search the users to confirm if the teacher account was created. It has been reported that most are actually created when the error is received. If the teacher account is created, click on open to set the user as a teacher and complete the setup process. |
| Loading Data | Error Message, Loading Data, Formatting Data, Enrollments, KRA | Q: What should be done when the Data manager sees students but teacher does not? |
| Loading Data | Loading Data, Enrollments, KRA | Q: If a student attends another district, which district reports the scores (attending or home district) and therefore loads the teacher and student data? A: The district that reports the student's score to EMIS is the Point of Authority and the district that needs to load the teacher and student information. |
| Loading Data | Loading Data, Formatting, KRA | Q: Why do I keep receiving a header error when my headers are formatted correctly? A: You must use the current version of Excel. |
| Reports | Completion By Item Reports, KRA | Q: If a student has an NS for an item, does the Item Completion Report shows as an "X" or is it blank? "It should be an "X" since the NS is the score? A: Yes, NS is considered a score option and the “X” should appear in the Completion By Item Report if NS has been entered for an item. |
| Submissions | DD sites, Developmental Disabled, Typical Student, ELA | Q: Do programs that service developmental disabled students need to provide scores for typical students as well? A: No, unless they are using other public funding (ECE or PFCC) to support the typical children. |
| Submissions | Data Manager, Roles, ELA | Q: Are we required to hire a data manager? |
| Submissions | Enter Scores, Teacher, Related Services, ELA | Q: Who is responsible for administering the ELA for children receiving related services (per parent request) when there is no assigned teacher. A: In the case when a student is receiving related services without an assigned teacher the specialist or therapist would administer the ELA |
| Submissions | Enter Scores, Teacher, Self-Paying Programs, ODJFS, ELA | Q: Do typically developing children in the center-based classroom who are self-paying need to have an ELA? A: Any ECE funded or preschool special education funded child in any program is required to complete the required 10 Learning Progressions, however typical self-paying students are not required to complete the ELA. |
| Submissions | Student Scores, Paper Assessment Collection, KRA | Q: Can schools can do the assessment on paper to enter into system later, if the school is having system issues? A: The teacher needs to assess what information has been captured and report. The teache also needs to continue assessing the student and report during the next window. The second option would involve the student's new teacher and previous school in hopes of sharing documentation for that student that may be reported. |
| Uploading File | Bulk Loader, Loading an external teacher to your district, ELA | Q: How do I load teachers and students into the KReady System if the teacher is from one district and provides services for a student in a different district? A: The home school must load the assessing teacher (from the external district) with their current email (from the external district) and license number via the teacher Bulk Loader, but with the home district's district IRN and building IRN. This gives the teacher access to the school with one account. This also allows the home district to enroll the student to the teacher, even though the teacher is not a teacher in that district. This occurs when itinerant teacher services are provided by outside agencies or providers. |
| Uploading File | Bulk loader, Data Collection Token, ELA | Q: How can I check to ensure a student is attached to a data collection? |
| Uploading File | Point of Authority, Error, POA, Transfer Request, Incomplete, ELA | Q: I am receiving POA errors, how should I address this? A: A Point of Authority (POA) error is typically the result of an incomplete transfer request in or out of your building thus resulting in a pending transfer request. Please confirm that your transfer requests are all cleared and ensure that the requests from others have all been approved or declined. |
| Uploading File | Bulk loader,Leading Zero Dropped, Formatting, ELA | Q: How do I format data cells with leading zeros in the teacher, student and enrollment files? A: See this document for directions for formatting data cells with leading zeros: Formatting Leading Zeros |
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